Records Management Services
Secure, compliant, and cost-effective storage and management of your business records — from active files to long-term retention and certified destruction.
ARMA
Compliant Storage
24/7
Secure Facility Access
100%
Chain of Custody Tracked
NAID
Destruction at End of Life
The Full Picture
More Than Storage — A Complete Records Lifecycle Solution
Most businesses accumulate records faster than they can manage them. Filing cabinets overflow, storage rooms fill up, and critical documents get buried — creating both operational headaches and compliance risk.
Renewed Solutions provides a complete records management program that covers every stage of your document lifecycle: secure off-site storage, indexed retrieval, retention scheduling, and certified destruction when records reach the end of their required retention period.
Whether you need to clear out a single office or establish an enterprise-wide records program, we have the infrastructure, expertise, and certifications to do it right.
Chain of Custody
Every box barcoded and tracked from pickup through certified destruction.
What We Provide
Our Records Management Services
Off-Site Secure Storage
Your records are stored in our climate-controlled, access-controlled facility — protected from fire, flood, theft, and unauthorized access. Every box is barcoded and tracked.
- Climate-controlled environment
- 24/7 video surveillance
- Barcode tracking on every box
- Fire suppression systems
- Access-controlled entry
- Chain of custody documentation
Indexed Retrieval & Delivery
Need a specific file? We can retrieve and deliver individual files or entire boxes to your office — typically same-day or next-day. No more digging through storage rooms.
- Same-day and next-day retrieval
- Individual file or full-box delivery
- Secure courier transport
- Digital inventory access
- Emergency retrieval available
- Return and re-file service
Retention Scheduling
We help you build and enforce a records retention schedule based on your industry's legal requirements — so you keep what you must, and destroy what you shouldn't be holding.
- Industry-specific retention schedules
- Automated destruction triggers
- NAID, FACTA & SOX alignment
- Annual retention reviews
- Legal hold management
- Compliance documentation
Certified End-of-Life Destruction
When records reach the end of their retention period, we destroy them securely and issue a Certificate of Destruction — giving you documented proof of compliant disposal.
- NAID AAA-certified destruction
- Certificate of Destruction issued
- Cross-cut shredding standard
- Witnessed destruction available
- Destruction manifest provided
- 100% recycled after shredding
The Process
How It Works
Assessment & Inventory
We audit your current records, identify what you have, how long it needs to be kept, and what can be destroyed immediately.
Pickup & Indexing
We collect your records, barcode every box, and load them into our secure tracking system so you always know exactly where your files are.
Secure Storage
Your records are stored in our climate-controlled, monitored facility with full chain of custody maintained throughout.
Retrieval On Demand
Request any file or box through your account portal or by phone. We deliver to your office — typically same or next business day.
Certified Destruction
When records reach their retention end date, we destroy them securely and issue a Certificate of Destruction for your compliance records.
Who We Help
Industries We Serve
Records management requirements vary significantly by industry. Our team understands the specific retention rules, privacy regulations, and destruction standards that apply to your business.
View all industry solutionsHealthcare & Medical Practices
NAID-compliant storage and destruction of PHI, patient records, and billing documents.
Legal & Law Firms
Confidential client file storage with attorney-client privilege protections and court-compliant retention.
Financial Services
GLBA and FACTA-compliant management of customer financial records, loan files, and account documents.
Human Resources
Secure storage of employee records, I-9 forms, payroll documents, and benefits files.
Government & Education
Public records compliance, FERPA-compliant student record management, and government retention schedules.
Corporate & Enterprise
Enterprise-scale records programs with multi-location support, custom retention policies, and executive reporting.
Compliance Built In
Every record protected. Every destruction documented.
Regulatory audits don't give advance notice. When an auditor asks for proof that you properly disposed of patient records, financial documents, or employee files, a Certificate of Destruction is your documentation — and we issue one on every job.
Ready to Get Your Records Under Control?
Whether you have 10 boxes or 10,000, we'll build a records management program that fits your business, your budget, and your compliance requirements.