Laws & Compliance
Understanding the federal and state regulations that govern how your business must handle, protect, and destroy sensitive information.
Why Compliance Matters
Is Your Business Legally Protected?
Dozens of federal and state laws require businesses to properly destroy sensitive documents and data. Failure to comply can result in significant fines, lawsuits, and reputational damage. Renewed Solutions helps your organization stay compliant with every applicable regulation — providing certified destruction services and the documentation you need to prove it.
Get Compliant Today
Regulations
Key Laws You Need to Know
HIPAA requires healthcare providers, insurers, and their business associates to safeguard protected health information (PHI). The law mandates that PHI stored on paper or electronic media must be rendered unreadable and unrecoverable when no longer needed.
Who It Affects
Hospitals, clinics, insurance companies, billing services, and any business associate handling patient data.
Potential Penalty
Up to $1.9 million per violation category per year
FACTA's Disposal Rule requires any business that uses consumer credit reports or information derived from them to properly dispose of that information. Proper disposal means shredding, burning, or pulverizing paper records and destroying electronic files.
Who It Affects
Any business that pulls credit reports, including employers, landlords, lenders, and retailers.
Potential Penalty
Up to $2,500 per violation; class action suits possible
The GLB Act requires financial institutions to explain their information-sharing practices and to protect sensitive customer data. The Safeguards Rule mandates written information security programs that include proper disposal of customer financial records.
Who It Affects
Banks, mortgage companies, payday lenders, insurance companies, and financial advisors.
Potential Penalty
Up to $100,000 per violation; officers liable up to $10,000 personally
HITECH strengthened NAID enforcement and expanded its reach to business associates. It increased penalties for data breaches and required notification of affected individuals when unsecured PHI is compromised, making proper destruction even more critical.
Who It Affects
All NAID-covered entities and their business associates, including IT vendors and shredding companies.
Potential Penalty
Up to $1.9 million per violation; criminal penalties for willful neglect
SOX requires publicly traded companies to maintain accurate financial records and mandates specific retention and destruction schedules. Improper destruction of records subject to SOX can constitute obstruction of justice.
Who It Affects
Publicly traded companies and their auditors, attorneys, and financial officers.
Potential Penalty
Up to 20 years imprisonment and $5 million in fines for willful destruction
Texas law requires businesses to implement and maintain reasonable procedures for destroying customer records containing sensitive personal information. Records must be shredded, erased, or otherwise modified to make the data unreadable.
Who It Affects
Any business operating in Texas that collects or maintains personal information about customers.
Potential Penalty
Civil penalties up to $500 per individual affected; attorney general enforcement
Stay Compliant. Stay Protected.
Don't leave your business exposed to regulatory fines and data breach liability. Renewed Solutions provides certified document and data destruction services with the documentation you need to prove compliance.